November 29, 2004
Hiring process going online
Beginning next March, “pinks”--the forms used to
document candidates chosen for hire--will be a thing of the
past.
With the implementation of a new Recruitment
Management System next March, the entire hiring process
will move from being paper-based to paperless. Applicants will
be able to attach resumés, cover letters, and even scanned
letters of reference to their electronic applications.
They will be able to store these “application packets”
in the system for future use, and even save different versions
for various recruitments. Once applicants have an account set
up, they can revisit the system to check the status of their
applications online.
Hiring managers will see an expedited hiring process. Using
their passcode-protected user account, they will be able to
initiate a requisition online, and then circulate it electronically
to the next person for review, approval, addition of data, etc.
Search committee members will be able to review application
materials online, reducing the need to make multiple copies
of each application. Once a candidate has been selected, the
hiring manager can complete the appropriate portion of the online
form, and electronically route it for approval.
Staff Human Resources (SHR) personnel are expecting the Recruitment
Management System to improve communication between applicants
and hiring managers, decrease the time required to recruit and
hire employees, and reduce the time and costs associated with
processing paper-based employment application materials. In
addition, the Recruitment Management System will greatly improve
staff’s ability to analyze recruitment and hiring activity,
resulting in more targeted, cost-efficient outreach efforts.
“By streamlining the process and implementing the enabling
technology,” said Tom Vani, vice chancellor of Business
and Administrative Services, “we create capacity within
SHR to deliver a set of services that is both more comprehensive
and focused.”
Staff Human Resources staff are aware that a paperless system
will be a challenge to some prospective employees.To ease the
transition, several public workstations will be placed in their
lobby for applicants who don’t have access to a computer,
and staff will be available to provide assistance to those who
need it.
Willeen McQuitta, director of Staff Human Resources, said
she is optimistic about the new process. “RMS will take
us from a paper-intensive system to a paperless system and a
streamlined process” she said. “This has been a long
time coming and we are extremely excited.”
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